ISOtrain’s integrated Notification Management tool, iMail, automatically informs your employees of their personal due requirements through training reminders and qualification-related e-mail notifications, giving them control to remain proactively qualified and keeping your organization in compliance.
Automated Training Reminders and Notifications
Automatically inform employees via e-mail of their upcoming requirements’ due dates and scheduled training. There is no need for 3rd party e-mail software! Simply customize your own processing behavior –which types of notifications to send, who the recipients should be, the frequency in which notifications should be sent, and how many reminders are needed before and after a course becomes due. By creating employee awareness and making training available before it is too late, your employees will be informed no matter where they are and will be qualified at all times, greatly simplifying your Qualification Management Process.
Real-time Employee Qualification
Uniquely benefit from direct access to ISOtrain’s database! iMail’s real-time employee qualification check takes place at scheduled times, accurately determining due requirements by comparing employee current qualifications against your company’s training requirements and determining what is individually expected of each employee. This up-to-date qualification check automatically produces reminders and notifications sent directly to each employee matching your specified criteria with no further action on your part.
iMail operates under ISOtrain’s umbrella, thus is also 21 CFR Part 11 and GMP 211.25 / 820.25 compliant. With iMail’s automated and integrated notifications, your employees will do their share in keeping your company in compliance all the time!
Predefine criteria to automatically determine which employees to perform qualification check on – based on Language, Divisions, Type, Class, Plant, Department and more– with customized notification and e-mail content. Also specify how to handle e-mail, language and supervisor assignment discrepancies.
What to Qualify
Predefine criteria to automatically determine which courses and modules to perform qualification check on –based on Type, Group Type, Compliance, Certification, Self-train and more– with customized training notifications for first notice, second notice, training day notice, missed training notice, and schedule reminders.
When to Qualify
Predefine your qualification processing and notification delivery schedule –which types, how often, which days and times– and let iMail automatically performs the jobs as scheduled. iMail evaluates employees’ Qualifications based on your criteria, determining due requirements, constructing and sending appropriate notifications and reminders, without user involvement!
Total Notifications Integration
Easily access iMail with same login credentials as for ISOtrain and enjoy a user interface that looks and feels just like ISOtrain. Increase your productivity with automated, seamless qualification checks against one or multiple ISOtrain licenses, accurately producing notifications based on ISOtrain’s employee, course and module requirements. Help all employees maintain an up-to-date Qualification Status and boost your company’s training operation by automating communications and centralizing management.
Customize your Notifications
Indicate which training notifications you wish to send –first notice, second notice, training day notice, missed training notice, or schedule reminder–, how often to send them and how to escalate. Let iMail do the rest for you, determining what, when and whom to notify, and informing your employees –in a timely manner– what is required and what is scheduled for them so they will remain qualified.
Customize your E-mail Content
Tailor your e-mail settings and content per license, types of employees, training and modules, including Server, Domain, Sender, Subject, Introduction, Send Off Comments, Footer, and more. iMail automatically obtains training or qualification details from ISOtrain, composes the applicable e-mail and automatically sends it to the appropriate employees without human involvement.
Let iMail produce previews and printable hardcopies of Recipient and Discrepancy Notification Reports. With iMail, management is always in the know!
Under ISOtrain’s umbrella, be in compliance with procedural and industrial regulations -FDA, cGMP, CFR 21 part 11 and other regulatory requirements- through robust security management, Login, Electronic Signatures and Audit Trails. All notification activity is automatically tracked, documented, and readily available for auditing purposes.
Who, What, When: Automatically determine and notify employees with upcoming training or due qualifications. Whether it takes a first or second notice, day of training or missed training notice, or a schedule reminder, iMail knows!
How: Automatically compose content based on predefined subjects, salutations and conclusions, along with specific employee training and qualification details from ISOtrain’s database. Whether it is a training notification or a qualification e-mail, iMail knows!
Why: Because your employees are proactively aware and are empowered to keep themselves qualified. Because management is informed of all notifications sent and any encountered discrepancy. Because compliance is the only possible result and you will be audit-ready. Because iMail knows!